Weekly meetings

Every Monday there is a staff meeting held in the conference room. It's usually around 1:00 pm but it may be earlier or later depending on what each person has going on. There are only 6 women at PRA, 7 including me, so we try to get everyone at the same time. Basically we go around the table and let everyone know any days that we will be out of the office in the next two weeks and what programs will be operating. Also, we talk about what everyone is working on at the time. Sales staff talk about proposals and anything else that they are working on and operations staff are working on existing programs. We also have teams of 2 or 3 people that are working on updating and creating boilerplates. The boilerplates are generic plans of activities that we propose to potential clients. They contain an informational blurb about the activity, suggested itineraries, suggested costs, program inclusions, and available enhancements. We try to keep all of our potential program pieces up to date with exciting, enticing information that will make the client say, "wow, that sounds like fun, we should do that!". This is basically a time when we can all get together and talk about anything interesting that we think everyone should know about and also if there are any suppliers coming to the office for a meeting. Much of the information we discuss can be found using our Microsoft email program. We can view each others calendars and a program calendar that displays programs that are definite and programs that are still tentative.